Welcome to https://cerebralvalley.ai, hosted by Cerebral Valley Enterprises Inc. ("Cerebral Valley", "we", "us" and/or "our"). Cerebral Valley provides a platform for information regarding in person events, online events, and other gatherings. Further, Cerebral Valley provides in-person event experiences, online event experiences, and other experiences ("Services"). Lastly, Cerebral Valley provides an online events management service to host, manage, advertise, and apply to events, both internal and external to us. In order to provide our site and Services (collectively, "Platform"), we collect personal data from our customers ("Customers"). Throughout this Privacy Policy, "personal information" or "personal data" refers to any information that is unique to an individual, such as name, address, email address, phone number, IP address and other information that can reasonably identify an individual.
This Privacy Policy covers how we collect, handle and disclose personal data on our Platform, including any affiliated websites, software or platforms owned or operated by Cerebral Valley on which this Privacy Policy appears.
If you are located in the European Economic Area ("EEA") or the United Kingdom ("UK"), this entire Privacy Policy applies to you.
We recommend that you read this Privacy Policy carefully as both provide important information about your personal information and your rights under the law.
If you have any questions, comments, or concerns regarding this Privacy Policy and/or our data practices, or would like to exercise your rights, do not hesitate to contact us at support@cerebralvalley.ai or see our information below.
Cerebral Valley Enterprises Inc is a Delaware Corporation with the following contact information:
Cerebral Valley Enterprises Inc.
1 Ferry Building, Suite 201, San Francisco, CA 94105
support@cerebralvalley.ai
This Privacy Policy applies to: Customers: as noted above, this includes any individual who registers individually or on behalf of an entity or organization in order to use the Services. Site Visitors: visitors to our Site, including those who may also opt in to receive commercial communications from Cerebral Valley. Event Attendees: Cerebral Valley hosts and/or sponsors in person events and is an active participant at many other conferences, summits, and additional events (collectively, "Events"), and collects personal information from individuals when they attend (or register to attend) Events.
Cerebral Valley does not knowingly collect information from children under the age of 16. If you are under the age of 16, please do not submit any personal data to Cerebral Valley. We encourage parents and legal guardians to monitor their children's Internet usage and to help enforce our Privacy Policy by instructing their children never to provide personal data to Cerebral Valley without their permission. If you have reason to believe that a child under the age of 16 has provided personal data to Cerebral Valley through any means, please contact support@cerebralvalley.ai and we will endeavor to delete that information from our data store.
This Privacy Policy was last updated on the date indicated below, but we suggest that you review it from time to time, as our offerings and our business may change. As a result, at times it may be necessary for Cerebral Valley to make changes to this Privacy Policy. Cerebral Valley reserves the right to update or modify this Privacy Policy at any time and from time to time without prior notice. However, if we make changes that we believe will materially impact this Privacy Policy or your rights, we will promptly notify you of those changes. Your continued use of services provided by Cerebral Valley after any changes or revisions to this Privacy Policy shall indicate your agreement with the terms of such revised Privacy Policy.
We collect personal information that we receive directly from you when you apply for an event or sign up to our platform. This may include, but is not limited to, your name, email address, phone number, social media handles, and other information you provide during the registration process. Additionally, we may enrich the data you provide to us with information from third-party sources to enhance our services and improve your experience. The specific types of information we collect and process depend on how and why you use services provided by Cerebral Valley.
We collect all information that you provide when you apply to an event or sign up to our platform. This includes, but is not limited to, your email address, phone number, social media accounts (such as Twitter or LinkedIn), Github account, and any other information you submit during the registration or application process. If an event is hosted on our platform by a third party, we also retain all information collected through the questions they ask for admission to their event. You can generally visit our Site without having to submit any personal information. However, if you request more information or sign up for our Events, we will collect personal information as follows: Account Information: When you register for an Event, we request your email address, phone number, Twitter or LinkedIn social account, Github account, and other optional information. This information is your "Account Information" for the purposes of this Privacy Policy. Account Information is required to identify you as a registrant. By voluntarily providing us with such Account Information, you represent that you are the owner of such personal data or otherwise have the requisite consent to provide it to us. Customer Payment Information: You are not required to enter your credit card information unless and until you decide to sponsor an event. When you sign up to sponsor one of our events, you must provide billing information. The information you will need to submit depends on which billing method you choose. In order to process your payment Information, we use PCI-compliant third-party processors, as explained in the Section on "Payment Processing" below. This information is processed by our payment service provider and we receive a confirmation of payment, which we then associate with your Account Information and any relevant transactions. Event Attendee Information: We collect personal information such as name, address, phone number and email address when participants register for or attend a sponsored Event or other events at which Cerebral Valley (and/or its affiliates or representatives) may be present. What information is collected depends on the Event, but any personal information that Cerebral Valley receives in connection with an Event is processed in accordance with this Privacy Policy.
SMS and Phone Number Information: When you opt in to receive SMS messages from us on our website, we collect and verify your phone number. This information is used solely for the purpose of sending you SMS communications related to our services, events, or other relevant information. Your number will never be shared with anybody else on the platform. You have the ability to opt out of these SMS messages at any time by texting STOP or by contacting us directly.
Device and Usage Information
When you download, use or interact with the Site, even if you do not have an account, we, or authorized third parties engaged by us, may automatically collect information about your use of the Site via your device, some of which is considered personal information. "Device and Usage Information" that we collect consists of: Information About your Device: information about the devices and software you use to access the Site — primarily the internet browser or mobile device that you use, the website or source that linked or referred you to the Site, your IP address or device ID (or other persistent identifier that uniquely identifies your computer or mobile device on the Internet), the operating system of your computer or mobile device, device screen size, and other similar technical information. Usage Information: information about your interactions with the Platform, including access dates and times, hardware and software information, device event information, log data, crash data, cookie data. This information allows us to understand the screens that you view, how you've used the Platform (which may include administrative and support communications with us), and other actions on the Platforms. We, or authorized third parties, automatically collect log data when you access and use the Platform, even if you have not created an account or logged in. We use this information to administer and improve the Services, analyze trends, track users' use of the Platform, and gather broad demographic information for aggregate use.
Cookies and Similar Technologies
Cerebral Valley uses cookies and similar technologies. Through our use of cookies (and similar technologies), we or authorized third parties collect some Device and Usage Information. Some cookies are necessary to make the Site and our content available to you, while others are meant to improve the Site and enable us to analyze and measure audience and traffic.
Information from Third Parties and Data Enrichment
In some instances, we process personal information from third parties, which consists of data from our partners, such as transactional data from providers of payment services, or information from third parties with whom we host or sponsor Events. Additionally, we may enrich the data you've submitted directly to us with information from third-party sources. This enrichment process helps us to provide more personalized services, improve our platform, and enhance your user experience. For example, we might use publicly available information or data from third-party providers to add details to your profile, such as your job title, company size, or industry. From time to time, we may combine information we collect as described above with personal information we obtain from third parties.
With the Device and Usage Information collected by our third-party analytics services, such as Google Analytics, as well as Log Data, we generate and process aggregated information, such as statistical or demographic data. Aggregated Information may be derived from personal data, but may not considered personal data if it does not directly or indirectly reveal your identity. For example, we may track the total number of visitors to our Platform, or review Log Data, or track the number of visitors to each page of our Site. We aggregate this data to calculate the percentage of users accessing a specific feature of the Platform and analyze this data for trends and statistics. However, if we or our third-party analytics service providers combine or connect Aggregated Information with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data, which will be processed in accordance with this Privacy Policy. Please see our Cookie Policy for more information.
We do not directly collect your payment information and we do not store your payment information. We use third-party, PCI-compliant, payment processors, which collect payment information on our behalf in order to complete transactions. While our administrators are able to view and track actual transactions via customer portals, we do not have access to, or process, your credit card information.
Cerebral Valley may offer publicly accessible blogs, community forums, comments sections, discussion forums, or other interactive features ("Interactive and Public Spaces"). If you choose to participate in any of these Interactive and Public Spaces, please be aware that any information that you post may be read, collected, and used by others who access it. If you wish to remove your personal information from any of our Interactive and Public Spaces, please contact us.
We use your personal information for a number of different reasons, as further explained below. In addition, for users located in the EEA and the UK, we must have a valid legal basis in order to process your personal data. The main legal bases under the European Union's General Data Protection Regulation (GDPR) that justify our collection and use of your personal information are: Consent — When you have consented to our use of your personal information via a consent form (online or offline). Legitimate interests — When we use your personal information to achieve a legitimate interest and our reasons for using it outweigh any prejudice to your data protection rights. Legal obligation — When we must use your personal information to comply with our legal obligations. Legal claims — When your personal information is necessary for us to defend, prosecute or make a claim. Below are the general purposes and corresponding legal bases (in brackets) for which we may use your personal information:Providing you access to and use of the Platform [depending on the context, performance of a contract, legitimate interests, and in some cases, legal claims]. Processing and completing transactions, and sending you related information, including purchase confirmations and invoices and important notices [depending on the context, performance of a contract or legitimate interests]. Responding to your queries and requests, or otherwise communicating directly with you [depending on the context, performance of a contract, legitimate interests, and in some cases, legal claims]. Improving the content and general administration of the Platform, including system maintenance and upgrades, enabling new features and enhancing both Site Visitor and Customer experience [legitimate interests]. Detecting fraud, illegal activities or security breaches [legitimate interests]. Providing our Services to our Customers [depending on the context, performance of a contract or legitimate interests]. Hosting or sponsoring Events [depending on the context, performance of a contract or legitimate interests]. Ensuring compliance with applicable laws [compliance with a legal obligation]. Conducting statistical analyses and analytics by monitoring and analyzing trends, usage, and activities in connection with the Platform [consent where required (e.g. 3rd-party cookies), or legitimate interests]. Increasing the number of customers who use our Platform through marketing and advertising [consent where required, or legitimate interests]. Sending commercial communications, in line with your communication preferences, about products and services, features, newsletters, offers, promotions, and events [consent and in some cases, depending on location, with existing customers, legitimate interests]. Providing information to regulatory bodies when legally required, and only as outlined below in this Privacy Policy [legal obligation, legal claims, legitimate interests].
Third-Party Service Providers
Cerebral Valley discloses users' information to our third party agents, contractors, or service providers who are hired to perform services on our behalf. These companies do things to help us provide the Platform, and in some cases collect information directly, for example as explained in Payment Processing above. Below is an illustrative list of functions for which we may use third-party service providers: Hosting and content delivery network services Analytics services CRM providers Lead generation partners Marketing and social media partners Customer support services Payment processors Professional service providers, such as auditors, lawyers, consultants, accountants and insurers
Business Transfers
As we continue to grow, we may purchase websites, applications, subsidiaries, other businesses or business units. Alternatively, we may sell businesses or business units, merge with other entities and/or sell assets or stock, in some cases as part of a reorganization or liquidation in bankruptcy. As part of these transactions, we may transfer your personal information to a successor entity upon a merger, consolidation or other corporate reorganization in which Cerebral Valley participates, or to a purchaser or acquirer of all or a portion of Cerebral Valley's assets, bankruptcy included.
Event Sponsors
If you are an Event Attendee that has registered for an Event with Cerebral Valley, we will provide your personal information to the Event sponsors. Such Event sponsors may use your personal information for their own direct marketing purposes and otherwise in accordance with the terms of the Event sponsors’ own privacy policies.
Anonymized Information
We share aggregated, automatically-collected or otherwise non-personal information with third parties for various purposes, including (i) compliance with reporting obligations; (ii) for business or marketing purposes; (iii) to assist us and other parties in understanding our users' interests, habits and usage patterns for certain programs, content, services, marketing and/or functionality available through the Platform. We do not share personal information about you in this case.
Legal Obligations and Security
In addition, Cerebral Valley will preserve or disclose your personal information in limited circumstances (other than as set forth in this Privacy Policy), including: (i) with your consent; (ii) when we have a good faith belief it is required by law, such as pursuant to a subpoena, warrant or other judicial or administrative order (as further explained below); (iii) to protect the safety of any person and to protect the safety or security of our Platform or to prevent spam, abuse, or other malicious activity of actors with respect to the Platform; or (iv) to protect our rights or property or the rights or property of those who use the Platform. If we are required to disclose personal information by law, such as pursuant to a subpoena, warrant or other judicial or administrative order, our policy is to respond to requests that are properly issued by law enforcement within the United States or via mutual legal assistance mechanism (such as a treaty). Note that if we receive information that provides us with a good faith belief that there is an exigent emergency involving the danger of death or serious physical injury to a person, we may provide information to law enforcement trying to prevent or mitigate the danger (if we have it), to be determined on a case-by-case basis.
This Privacy Policy applies only to the Platform. The Platform may contain links to other websites not operated or controlled by Cerebral Valley ("Third Party Sites"). The policies and procedures we describe here do not apply to Third Party Sites, and links to such Third Party Sites on the Platform do not imply that Cerebral Valley endorses or has reviewed the Third Party Sites. We suggest contacting those sites directly for information on their privacy policies.
We use the following criteria to determine our retention periods: The amount, nature and sensitivity of your information; The reasons for which we collect and process the personal data; The length of time we have an ongoing relationship with you and provide you with access to our Platform; and applicable legal requirements. We retain personal information for as long as needed to provide our Services. We also will retain personal information that we've collected from you where we have an ongoing legitimate business need to do so (for example, to comply with applicable legal, tax or accounting requirements). Additionally, we cannot delete information when it is needed for the establishment, exercise or defense of legal claims (also known as a "litigation hold"). In this case, the information must be retained as long as needed for exercising respective potential legal claims. When we no longer have an ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), we will securely store your personal information and isolate it from any further processing until deletion is possible. For any questions about data retention, please contact support@cerebralvalley.ai.
We take steps that are reasonably necessary to securely provide our Platform. We have put in place reasonably appropriate security measures designed to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. We limit access to personal data only to those employees, agents, contractors and the third parties who have a business need-to-know. We also have procedures in place to deal with any suspected data security breach. If required, we will notify you and any applicable regulator of a suspected data security breach. We also require those parties to whom we transfer your personal information to provide acceptable standards of security. Notwithstanding, no Internet or email transmission is ever fully secure or error free. In particular, email sent to or from the Services may not be secure. Therefore, take special care in deciding what information you send to us via email. For any questions about the security of your information, please contact support@cerebralvalley.ai.
If you are a California resident, California Civil Code Section 1798.83 permits you to request in writing a list of the categories of personal information relating third parties to which we have disclosed certain categories of personal information during the preceding year for the third parties’ direct marketing purposes. To make such a request, please contact us at support@cerebralvalley.ai.
If the GDPR applies to you because you are in the EEA or the UK, you have certain rights in relation to your personal data: The right to be informed: our obligation to inform you that we process your personal data (and that's what we're doing in this Privacy Policy); The right of access: your right to request a copy of the personal data we hold about you (also known as a 'data subject access request'); The right of rectification: your right to request that we correct personal data about you if it is incomplete or inaccurate (though we generally recommend first making any changes in your Account Settings); The right to erasure (also known as the 'right to be forgotten'): under certain circumstances, you may ask us to delete the personal data we have about you (unless it remains necessary for us to continue processing your personal data for a legitimate business need or to comply with a legal obligation as permitted under the GDPR, in which case we will inform you); The right to restrict processing: your right, under certain circumstances, to ask us to suspend our processing of your personal data; The right to data portability: your right to ask us for a copy of your personal data in a common format (for example, a .csv file); The right to object: your right to object to us processing your personal data (for example, if you object to us processing your data for direct marketing); and Rights in relation to automated decision-making and profiling: our obligation to be transparent about any profiling we do, or any automated decision-making. These rights are subject to certain rules around when you can exercise them.
If you are located in the EEA or the UK and you are a Customer, Site Visitor or Event Attendee, and wish to exercise any of the rights set out above, you may contact us at support@cerebralvalley.ai using the term "DSR" as your email subject line. You will not have to pay a fee to access your personal data (or to exercise any of the other rights) unless your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request under those circumstances. If we cannot reasonably verify your identity, we will not be able to comply with your request(s). We may need to request specific information from you to help us confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. Note that this is especially true when you engage a third party to assist you in exercising your rights. We will respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated as required by law. In addition, we will always balance your rights against those of other data subjects in connection with any requests, and in some cases this may require us to redact our responses or deny a request. If you no longer wish to receive our marketing/promotional information, we remind you that you may withdraw your consent to direct marketing at any time directly from the unsubscribe link included in each electronic marketing message we send to you. If you do so, we will promptly update our databases, and will take all reasonable steps to meet your request at the earliest possible opportunity, but we may continue to contact you to the extent necessary for the purposes of providing our Services. Finally, you have the right to make a complaint at any time to the supervisory authority for data protection issues in your country of residence. We would, however, appreciate the chance to address your concerns before you approach the supervisory authority, so please contact us directly first.
If you have any questions or suggestions regarding this Privacy Policy, please contact us at support@cerebralvalley.ai
Last update: September 9th, 2024