Proactive Assistant

ProActive Assistant is a real-time meeting companion that speaks up only when it's worth it. In meetings we nod along to acronyms we don't know, let wrong numbers slide, and forget who promised what. Asking a chatbot mid-meeting means you stop listening, and you have to know what to ask. ProActive Assistant listens with you. It transcribes the conversation live with speaker names and, without being asked, shows short insight cards in a side panel: it explains jargon, fact-checks claims (checking live prices, exchange rates and news on the web when needed), suggests sharp questions, and captures decisions and action items with owners. When the meeting ends, the summary, decisions and action-item checklist are already written and can be exported as Markdown. It's built to stay calm: a trigger engine decides when to speak, and validation, confidence filtering and de-duplication keep the panel free of noise. It works with your microphone, a browser tab (Google Meet, Zoom web, Teams web), or a built-in demo meeting: the Viettrans.info team planning how to fund machine translation for Vietnam's ethnic minority languages. An offline mode keeps the demo working on bad Wi-Fi. API keys stay on the server, nothing is stored server-side, and a visible recording indicator and consent notice are always shown. Next, we will add a mobile app version for in-person meetings, and improve accuracy in noisy rooms with noise suppression and fine-tuning on noisy, accented and code-switched meeting audio. Live demo: https://main.d3q8ybdgvoif2l.amplifyapp.com